Terms & Conditions

Terms & Conditions

Please read these Terms and Conditions carefully. They contain important information about your use of our website, the booking process, and your participation in an event, workshop or any of our programmes.

INTRODUCTION

In these Terms and Conditions ‘our’, ‘we’ or ‘us’ mean Spread the Word and spreadtheword.org.uk as defined below and operated by Spread the Word (Company Number: 03541037, Registered Charity Number: 1088890) and ‘you’ and ‘your’ mean the individual engaging with us (acting in their own personal capacity, or as an organisation as the context requires).

By accessing or using spreadtheword.org.uk, or by registering to use it, and by engaging with Spread the Word, you agree to be legally bound by these Terms and Conditions. We may alter these terms and conditions from time to time and post the new version on our website, following which all use of our website will be governed by that version. We will do our best to notify you in advance of the changes.

By agreeing to our Terms and Conditions when you sign up to spreadtheword.org.uk, you are verifying that you are over 18 years old.

WEBSITE

Nature of our website and work

This website, spreadtheword.org.uk (Spread the Word) is the online presence of the charity Spread the Word. Our mission is to help London’s writers make their mark on the page, the screen and in the world. Spread the Word runs programmes of activity to support, develop and advocate for writers.

Registration

In order to book an event, become a member or participate in any other manner on spreadtheword.org.uk you must register with us. You agree to: a) provide and maintain accurate, current and complete information about you as may be prompted by any registration forms on the website; b) maintain the security of your password and c) register with a valid email address.

We are not obliged to register any person or entity as a member and we reserve the right to decline to register any person or entity.

You are solely responsible in all respects for all use of and for protecting the confidentiality of your email verification and password for use on our website. You must notify us immediately of any unauthorised use of them or any other breach of security regarding our website that comes to your attention.

Content and Copyright

Spread the Word content is owned by us or our licensors and all rights are reserved. Without prejudice to any other rights or remedies to which we may be entitled, any use of Spread the Word Content otherwise than in accordance with these Terms and Conditions entitles us to cancel your account.

Except where otherwise specified, all material on this Website may be used for non-commercial purposes, provided you credit ‘Spread the Word’.

If you would like to use material where additional copyright protection is specified, please contact hello@spreadtheword.org.uk

Links to Third Party Sites

Spread the Word’s website may contain hyperlinks to websites operated by parties other than Spread the Word. The operation of such websites is outside Spread the Word’s control and you proceed at your own risk. Spread the Word does not endorse or sponsor and is not liable for the products, services or content you access through any linked site.

Accuracy

The information contained within the website and on printed media is correct at time of going to publication. Spread the Word reserves the right to make alterations where necessary.

DATA PROTECTION AND PRIVACY

As part of your use of spreadtheword.org.uk and your engagement with the organisation, you will be giving us personal information such as your name and email address. We are very careful in how we use and process this data.

Spread the Word will collect, use, store and disclose your personal details in accordance with current Data Protection legislation. We will only use your personal information in connection with our own activities and will not pass on your details to third parties without your prior permission.

We handle all your information strictly in accordance with our Privacy Policy. Please take the time to read this policy and let us know if you have any questions about it.

BOOKINGS

Our pricing policy

We are committed to offering high quality workshops at a low cost, to ensure that our offer is accessible.

For our programme of workshops, events and masterclasses, each activity has three prices listed. The first is the standard price. The second is the concessionary rate. The third is for London Writers Network members.

For more information please read our Concessions Policy.

If you are unsure about which price you should pay, please contact us at hello@spreadtheword.org.uk and we will assist you.

Terms of Payment

All Tickets must be paid for in full at the time of booking. No places may be reserved without being paid for and no booking shall be considered as confirmed until full payment is received. We accept bookings by credit/ debit card, bank transfer and Paypal.

If you are unable to pay in full, we can in some circumstances accept instalments. Please contact us on hello@spreadtheword.org.uk to discuss.

Cancellations and alterations

Each event, workshop or masterclass needs a minimum number of participants in order to run. We make the decision about whether we are going to run each activity approximately two weeks before it starts or happens. If we have to cancel a workshop due to minimum numbers not being met, a full refund, event transfer or credit note will be offered. If you are intending to book on to an event, workshop or masterclass, please make sure you do so in plenty of time, to help us avoid unnecessary cancellations.

All tickets are sold subject to Spread the Word’s right to make any alterations to the artists, tutors, venues, times, dates or other arrangements which are rendered necessary by a cause outside of Spread the Word’s reasonable control. Please note that where we have to make alterations, you do not have additional rights of cancellation and our standard terms still apply.

Refunds

Spread the Word does not permit tickets to be refunded after purchase, except where an event has been cancelled. Where monies are refunded, such refunds are limited to the face value of the tickets purchased.

EVENTS & WORKSHOPS

Changes to the advertised activities

All our programme details are correct at the time of publishing. We will inform attendees of any changes to the advertised programme as necessary. Writing workshops, masterclasses and events are dynamic activities, and as such, advertised content may occasionally be adapted to take account of the needs of the participants.

We will list changes on the website, and contact participants with details of any changes to their booked activities. It is a participant’s responsibility to confirm that they have the correct details of a booked activity before it begins.

Conduct

Spread the Word exists to support and nurture writers and writing communities. It strongly believes in both freedom of expression, and respect for each other’s differences.

Spread the Word commits to:

  • Honouring and practising respect for each other’s differences;
  • Creating safe spaces that nurture writers’ growth and development;
  • Cooperation with each other.

These are the terms of Spread the Word’s code of conduct. Participants in Spread the Word’s events, programmes, and the London Writers Network are asked to respect and honour the code of conduct. If, in the opinion of Spread the Word or the event facilitator or leader, a participant is behaving abusively, disrespectfully or in a discriminatory fashion, Spread the Word reserves the right to exclude the participant from its current and subsequent activities, with no fee refunds made.

Recording our events

Spread the Word or any permitted third parties may carry out general filming, photography and sound recording before during and after an event, to be used in our marketing and fundraising activities. By purchasing tickets you consent to you and your party being included in such films and recordings without payment. Any such recording or filming activity will be clearly signposted during the event. Participants are welcome to tell us if they would prefer not to be filmed or recorded.

Programme age guidance

Booking services with Spread the Word’s general programme are only available to persons who are at least 18 years of age unless the activity or event is clearly specified otherwise. By completing a booking you warrant and confirm to the Spread the Word that you comply with those arrangements.

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